Terms of Use

These Terms of Use (“Terms”) are an agreement between you and [Company legal name] (“Paystub.biz”, “we”, “us”), which runs the website at paystub.biz and its document builders, calculator and related services (the “Service”).

By using the Service, creating an account, or ticking the box that accepts these Terms, you agree to them and to our Privacy Policy. If you use the Service for a business, you agree on its behalf and confirm you are allowed to. If you don't agree, don't use the Service.

You must be at least 18 years old, or the age of majority where you live, to buy anything or create an account.

The Service helps you prepare paystubs, invoices and filled-in copies of IRS forms (such as W-2, 1099-MISC, 1099-NEC, W-9 and W-4) from information you enter, and estimates payroll taxes.

• We are not a payroll provider. We don't pay anyone, withhold or deposit taxes, or file any form with the IRS, the Social Security Administration or any state or local agency.
• We are not a tax adviser, accountant or law firm, and nothing on the Service is tax, legal or financial advice. For advice about your situation, talk to a qualified professional.
• Calculations are estimates. Our tax figures use published rates and simplified methods and may differ from what a payroll system or agency calculates. You must check them before relying on them.
• We leave out Copy A of W-2 and 1099 forms because the official scannable version must be ordered from the IRS or filed electronically.

You may use the Service only for lawful purposes, to record or report payments that were actually made. You agree that you will not use the Service, or any document made with it, to:

• show income, employment, wages, taxes or payments that did not happen, or alter real figures, in order to deceive anyone, including a lender, landlord, employer, insurer, court or government agency;
• obtain credit, a loan, a lease, benefits, a visa or anything else by fraud or misrepresentation;
• impersonate a real employer, payroll company or person, or use their name, logo or trademark without permission;
• evade taxes, launder money, or break any employment, tax, privacy or consumer protection law;
• enter someone else's personal information (such as a Social Security number) without the right to do so;
• interfere with the Service: scraping, automated bulk generation, probing or bypassing security or payment, or reselling the Service without our written permission.

Creating false financial documents can be a serious crime. We may refuse service, close accounts and cooperate with law enforcement when we have good reason to believe the Service is being misused.

You are solely responsible for the information you enter and for every document you create, download, share or file. Before you use a document, check the preview and the PDF carefully: names, addresses, identification numbers, dates, amounts, tax figures and year-to-date totals.

You are responsible for meeting your own legal obligations, such as giving employees or contractors correct forms on time and filing with the right agencies.

You can use the builders without an account. When you buy something, we create an account for your checkout email so you can come back to your documents. Keep your password private; you are responsible for activity under your account. Tell us at once at support@paystub.biz if you think someone else has used it.

You can delete your account at any time from your profile page. Deleting it removes your saved documents and files as described in our Privacy Policy.

Prices are shown before you pay and are in US dollars. Payments are processed by Stripe; by paying, you also agree to Stripe's terms. You authorise us to charge your payment method for the amount shown, plus any applicable taxes.

• Single purchases give you the document or documents in that order. A paystub order is charged per stub.
• Subscriptions (monthly or annual) renew automatically at the end of each period at the then-current price, and we charge your payment method until you cancel. We will tell you in advance of any price change to your subscription.
• Cancel anytime from your account: open your profile, choose Manage billing, and cancel in the billing portal. Cancelling stops the next renewal. You keep access until the end of the period you already paid for.
• If a payment fails, we may pause paid features until it is resolved.

The W-9 and W-4 builders and the paycheck calculator are free.

Single documents come with a 30-day money-back guarantee. Subscriptions can be refunded on request within 7 days of the first charge; renewals are not refunded. The details, and how to ask, are in our Refund Policy, which is part of these Terms. We may refuse a refund where the Service was used in breach of these Terms.

If you join our affiliate program, the Affiliate Terms also apply to you. If they conflict with these Terms on an affiliate matter, the Affiliate Terms win.

You keep ownership of the information and files you put into the Service (“Your Content”), including logos. You give us a limited licence to store, process and display Your Content only to run the Service for you, for example to render your preview and PDF and keep your history.

You confirm that you have the right to use everything you upload. Only upload a logo if you own it or its owner has allowed you to use it. Do not upload third-party trademarks or logos, such as those of a payroll company, bank or employer, without their permission. We may remove content and suspend accounts in response to valid complaints.

If you believe content on the Service infringes your rights, write to support@paystub.biz with enough detail for us to find and review it.

The Service, its software, design, templates, text and the Paystub.biz name and logo belong to us or our licensors. You may use the documents you create for your own lawful purposes. You may not copy, resell or build a competing service from the Service. IRS forms are US government works; our rights cover our software and layouts, not the forms themselves.

The Service relies on third parties, such as Stripe for payments and our hosting and email providers. Their services are governed by their own terms. Links to other sites, such as irs.gov, are for convenience; we don't control them.

You can stop using the Service and delete your account at any time. We may suspend or end your access, without notice where the law allows, if you break these Terms, misuse the Service, create risk or legal exposure for us, or if we stop offering the Service.

If we end a paid subscription for reasons other than your breach, we will refund the unused part of the current period. Sections that by their nature should survive termination (such as responsibility for accuracy, disclaimers, limitation of liability, indemnity and governing law) survive.

The Service and all documents and calculations are provided “as is” and “as available”. To the fullest extent the law allows, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, accuracy and non-infringement. We do not warrant that the Service will be uninterrupted or error-free, or that any document will be accepted by any third party or agency.

To the fullest extent the law allows, we will not be liable for any indirect, incidental, special, consequential or punitive damages, or for lost profits, revenue, data, penalties, interest or taxes, arising from or related to the Service or any document made with it, even if we were told they were possible.

Our total liability for any claim relating to the Service is limited to the greater of the amount you paid us in the 12 months before the claim, or $100.

Some places do not allow some of these limits, so they may not all apply to you.

You agree to defend and indemnify [Company legal name] and its people against claims, losses and costs (including reasonable legal fees) arising from your misuse of the Service, Your Content, any document you create, or your breach of these Terms or the law.

These Terms are governed by the laws of [State], without regard to its conflict-of-laws rules. Any dispute will be brought in the state or federal courts located in [County and State], and you and we consent to their jurisdiction. Before filing a claim, please contact us so we can try to resolve it informally. [Owner: decide with your lawyer whether to add an arbitration clause and a class-action waiver.]

We may update these Terms. We will change the “Last updated” date and, for material changes, tell account holders by email or in the Service before they take effect. If you keep using the Service after changes take effect, you accept them. Changes don't apply to a dispute that arose before them.

[Company legal name], [Registered business address]. Email: support@paystub.biz.